Registration Policies


2021 CAAEYC Annual Conference & Expo

April 23-25
Friday, Saturday and Sunday

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CAAEYC is looking forward to seeing you on April 23-25, 2021! Below you will find pertinent registration information and guidelines. If you need further clarification or have questions, contact our main office.

Conference registration includes access to on-demand workshops for 60 days post virtual conference. Last day to access on-demand workshops is June 25, 2021!

Payment Methods
Conference registration may be paid by cash, check or credit card. Registrations must be paid in full prior to admittance to the Conference.

Only credit cards (Visa, MasterCard or Discover) may be used to complete online registration. All other registrations may be sent via US mail for checks or emailed/faxed for Purchase Order. Make checks payable to CAAEYC. A non-sufficient funds fee of $25 will be charged for returned checks.

Purchase orders may be accepted under certain circumstances. If your agency requires payment by purchase order, you must have the PO number and the purchase order document to upload to the registration system when processing your registration online. To receive super bird and early bird rate, a valid purchase order must be received prior to the cut-off date. The payment policy for purchase orders requires that payment be received within 30 days of the PO issuance and not later that the first day of conference. Purchase order registrations are subject to the cancellation and substitution policies. Contact the CAAEYC staff team with questions about the payment policy.

Member Discount
To receive the member discount, you must provide your valid email address that you have on file with NAEYC and your Member Expiration date. If this information is not provided, it will delay the processing of your conference registration. Call to be sure your membership is current and that you have a valid email address on file.

For CAAEYC Members: Online registration will require validation with the email address that you have on file with NAEYC. You must have an email address to register.

Join online and immediately receive your NAEYC membership expiration date. Or, mail the NAEYC membership application with your CAAEYC conference registration form. Enclose a separate check made payable to NAEYC for the membership dues. CAAEYC will forward the membership application and payment to NAEYC. Memberships are for individuals only. Save money – Join NOW!

Conference Confirmation
All online registrations will be confirmed by email. The email confirmation will contain your login credentials and serve as your conference receipt.

Cancellation Policy
Cancellations received on or prior to March 12, 2021, will receive a 50% refund of conference registration funds. Cancellations received after that date are not eligible for refunds or credit. All cancellations must be in writing.

Substitution Policy
If you are unable to attend, you may substitute a colleague for your entire registration. There is no sharing of registrations. An electronic letter (email or fax) and the original conference email confirmation must be submitted to CAAEYC by the original registrant or authorized representative by March 31, 2021. For substitutions after the deadline, contact CAAEYC staff.

Photograph & Video Policy
Registration and attendance at, or participation in, CAAEYC meetings and other activities constitutes an agreement by the registrant to CAAEYC’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities.

Tax Deduction
When incurred for the purpose of maintaining or improving your present profession, expenses for training (such as tuition, travel, lodging and meals) may be tax-deductible. Consult your tax advisor for details.