Become An Exhibitor

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2018 CAAEYC Annual Conference & Expo

 

April 19-21, 2018
Pasadena, CA

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Exhibitor opportunities are now available!

Your investment as an exhibitor provides you the opportunity to connect with customers in the early care and education field. This is a great way to meet face-to-face and learn about their needs. We definitely want you to join us in Pasadena to celebrate your companies as well as the Early Childhood field.

We have already sold 48% of the tradeshow floor. Book your prime location NOW!

Become an Exhibitor

Your investment as an exhibitor provides you the opportunity to connect with customers in the early care and education field. This is a great way to meet face-to-face and learn about their needs. We definitely want you to join us in Pasadena to celebrate your companies as well as the Early Childhood field.

We are looking forward to seeing you in April 19 - 21, 2018! Below you will find pertinent exhibitor information. Additional detailed information is available in the Rules and Regulations section of the Exhibitor packet.

Booth Space – 10x10 Booths

Regular 10’ x 10’ exhibit booths include the following:

  • 8-foot draped backdrop
  • 3-foot side rails
  • Booth identification Sign (7” x 44” with one company name and booth number)
  • Booth carpet in show colors (does not include padding)
  • 4 exhibit hall only staff badges
  • Company Listing in conference program
  • Company Listing in conference mobile app
  • Electronic pre-conference attendee list (one list two weeks prior to conference by request only)
  • Electronic post-conference attendee list

10’ x 10’ exhibit booth DOES NOT include: furniture, custom carpet, tables, chairs, electricity, drayage, audio-visual, union labor, internet access, etc. See the Rules and Regulations information in the Exhibitor packet. 

Booth Pricing

  • In-line booth: $735 (early bird rate until December 8, 2017); $835 (advanced rate until February 23, 2018); $935 (standard rate applies after February 23, 2018)
  • Corner booth: $850 (early bird rate until December 8, 2017); $950 (advanced rate until February 23, 2018); $1,050 (standard rate applies after February 23, 2018)
  • Furniture Package: $150 includes one 6’ skirted table, two chairs and wastebasket. Furniture package must be ordered on contract at the time of booth request.
  • Cartload Service: One cartload service per booth up to 200 pounds FREE, round trip. Cartload service must be ordered on contract at the time of booth request.
  • Hyperlink for website listing: $75 (email high resolution jpg logo and company url)
  • Additional exhibit hall only badge: $20/person (separate order form will be available on the website)

Contract for Space

The Exhibitor Booth Contract must be completed in its entirety and accompanied by the appropriate payment for the number of booths requested. No contracts will be processed or space assigned without booth payment. The signed contract and subsequent notice of assignment constitute a contract between the California Association for the Education of Young Children (hereinafter referred to as CAAEYC) and the exhibitor. Any point not specifically covered in these regulations is subject to the decision of CAAEYC, whose decision shall be final.

Refund and Cancellation Policy

Notice of cancellations must be made in writing (no exceptions) to CAAEYC. Cancellations received on or prior to February 23, 2018 will result in CAAEYC retaining 50% of the full rental cost of the booth space. No refunds for cancellations will be granted after February 23, 2018. CAAEYC shall not be liable for any interest on the amount refunded.

Assignment of Space

Booth space will be assigned at the discretion of CAAEYC with due regard to history of participation. 2016 and 2017 Exhibitors will be given first priority. Assignments will be made according to postmark date. Payments must be made before assignment of space.

CAAEYC will attempt to assign requested spaces. However, exhibitors must be aware that other requests may have been made for the same booth space. The decision of CAAEYC, with respect to booth space, will be final and binding upon all exhibitors.

CAAEYC prohibits and enforces that exhibitors may not assign or sublet any part of their allotted exhibit space to another business or firm without the advance, written permission of CAAEYC. Contracts for exhibit space are between CAAEYC and each individual exhibitor, not between exhibiting companies. Therefore, the subletting of space is grounds for CAAEYC’s termination of any contract that exists and all monies paid will be forfeited.

Exhibit Schedule  (All times subject to change.)

 

Wednesday, April 18, 2018

Large Exhibitor Set-up: To Be Determined

Thursday, April 19, 2018

Exhibitor Registration/Set Up: 8:00am – 4:00pm

Thursday, April 19, 2018

Expo Hall Open/Reception: 4:30pm – 6:30pm

Friday, April 20, 2018

Expo Hall Open: 11:30am – 6:00pm

Saturday, April 21, 2018

Expo Hall Open: 9:30am – 2:30pm

Saturday, April 21, 2018

Exhibitor Move-out: 2:30pm – 8:00pm