Registration Policies

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2018 CAAEYC Annual Conference & Expo

 

April 19-21, 2018
Pasadena, CA

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Exhibitor opportunities are now available!

Your investment as an exhibitor provides you the opportunity to connect with customers in the early care and education field. This is a great way to meet face-to-face and learn about their needs. We definitely want you to join us in Pasadena to celebrate your companies as well as the Early Childhood field.

We have already sold 48% of the tradeshow floor. Book your prime location NOW!

CAAEYC is looking forward to seeing you in April 19-21, 2018! Below you will find pertinent registration information and guidelines. If you need further clarification or have questions, feel free to contact our main office .

Payment Methods
Conference registration may be paid by cash, check or credit card. Registrations must be paid in full prior to admittance to the Conference.

Only credit cards (Visa, MasterCard or Discover) may be use to complete online registration. All other registrations may be sent via US mail for checks or emailed/faxed for Purchase Order. Make checks payable to CAAEYC. A non-sufficient funds fee of $25 will be charged for returned checks.

Purchase orders may be accepted under certain circumstances. If your agency requires payment by purchase order, please contact the CAAEYC office via email at info@caeyc.org. To receive super bird and early bird rate, a valid purchase order must be received prior to the cut-off dates. Payment must be received within 30 days of the PO issuance, and must be paid in full by the first day of attendance at the conference.

Member Discount
To receive the member discount, you must provide your valid email address that you have on file with NAEYC and your Member Expiration date. If this information is not provided, it will delay the processing of your conference registration. Call to be sure your membership is current and that you have a valid email address on file.

For CAAEYC Members: Online registration will require validation with the email address that you have on file with NAEYC.

Join online and immediately receive your NAEYC membership expiration date. Or, mail the NAEYC membership application with your CAAEYC conference registration form. Enclose a separate check made payable to NAEYC for the membership dues. CAAEYC will forward the membership application and payment to NAEYC. Memberships are for individuals only. Save money – Join NOW!

Confirmation & Conference Badges
All online registrations will be confirmed by e-mail. Conference name badge will be sent to the mailing address listed on your registration if registered by February 15, 2018. For registrations processed after February 15, 2018, name badges may be picked up on-site. The badge is required for admittance to the conference. A replacement fee of $10 will be charged for badges that need to be reprinted on-site.

Cancellation Policy
Cancellations received on or prior to February 15, 2018, will receive a 50% refund of conference registration funds. Cancellations received after that date are not eligible for refunds or credit.

Substitution Policy
If you are unable to attend, you may substitute a colleague for your entire registration. There is no sharing of registrations. A written letter and the original conference badge must be submitted to CAAEYC by the original registrant or authorized representative by March 23, 2018. For substitutions after the deadline, the substitute must bring the conference badge and written notice to the registration desk to be issued a new badge. There is a $10 fee for each on-site substitution.

Child Policy
To maintain a professional atmosphere, as well as for safety, children under the age of 16 years (including infants) are not permitted in educational programs or in the Expo Hall at any time. If child care is needed, contact your hotel concierge to make arrangements.  

Photograph & Video Policy
Registration and attendance at, or participation in, CAAEYC meetings and other activities constitutes an agreement by the registrant to CAAEYC’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities.

Tax Deduction
When incurred for the purpose of maintaining or improving your present profession, expenses for training (such as tuition, travel, lodging and meals) may be tax-deductible. Consult your tax advisor for details.