Health & Travel Update

Health and Travel Update

This page is dedicated to providing our members, conference participants, partners and others about COVID-19 and our upcoming Annual Conference in Pasadena, April 23-25.

March 20, 2020

How to Reach Us During the “Stay at Home” Order
In accordance with the Governor’s Executive Order that went into effect March 19 at 11:59pm, our staff teams are working remotely until otherwise advised. During this time, we will not have access to live telephone answering. The best way in which to reach us is by email. We will respond to messages in the order they are received within 48 hours. We thank you in advance for your continued patience as we navigate this situation. You may also leave us a voice message at (916) 486-7750.

See below for whom to email with questions:
Exhibits, Advertising, Conference Presenters – Brandie Delaney (brandied@caeyc.org)
Conference Registration, Membership – Jana Reyes (janar@caeyc.org)
Sponsorships, Administration, Operations – Deidre Bryant (deidreb@caeyc.org)
Unsure Who to Contact – CAAEYC Staff (info@caeyc.org)

CAAEYC’s hours of operation are 8:00am to 5:00pm Monday through Friday (PST). Our staff team will respond during our regular hours of operation. As always, thank you in advance for your patience.


March 19, 2020

In the interest of addressing the health and safety concerns of conference participants (registrants, presenters, exhibitors), the California AEYC Board of Directors took action to move the 2020 Annual Conference and Expo previously scheduled for April 23-25 in Pasadena to June 27-29 in Pasadena.

We continue to appreciate your patience as we navigate this unprecedented situation. We regularly say that your experience is important to us, and we embrace this responsibility with enthusiasm.

The CAAEYC Annual Conference and Expo is the once-a-year opportunity where our members and other participants connect live for professional growth opportunities and to network with like-minded ECE professionals. We recognize how valuable the conference experience is to each of you.

All current registrations are being rolled into the rescheduled dates of June 27-29. These new dates have a slightly different meeting pattern. Formerly the conference days were Thursday, Friday and Saturday. The new conference pattern is Saturday, Sunday and Monday. Therefore, Leadership Day is now Saturday (with Amy O’Leary as the keynote), the General Keynote session with Richard Louv is now on Sunday and the last day of conference is Monday.

All workshops that are currently scheduled will be moved as follows:
• Thursday (April 23) sessions move to Saturday, June 27
• Friday (April 24) sessions move to Sunday, June 28
• Saturday (April 25) sessions move to Monday, June 29

Important Information for Individuals with Hotel Reservations at the Sheraton or Hilton in Pasadena
For hotel guests with existing reservations within the CAAEYC room block at the Sheraton or the Hilton, please note what each of you will need to do depending on where your hotel reservation is.

Our venue partners in Pasadena (convention center and hotels) have been gracious during this change in our conference dates. Thank you in advance for your patience as you work with our hotel partners in updating your hotel reservation.

Sheraton Hotel Pasadena
If you have a current hotel reservation with the Sheraton within the CAAEYC room block formerly in April, the Sheraton will cancel all rooms the week of March 23 and establish a new room block and code. You will be able to make your reservation online through a new link or call the hotel directly. We will send an announcement when the new online link is ready and when the Sheraton is ready to take reservations by telephone.

Hilton Hotel Pasadena
If you have a current hotel reservation with the Hilton within the CAAEYC room block formerly in April, the Hilton is in the process of cancelling all reservations. Once the group is confirmed for June, the Hilton will establish a new room block and code and you will be able to make your reservation online through a new link or call the hotel directly. We will send an announcement when the new online link is ready and when the Hilton is ready to take reservations by telephone.

The conference theme, “Resiliency: Building Lifelong Practices,” reminds us that we have the capacity to bounce back, to stand strong and to stay connected. We encourage you to adopt resiliency in all that you do now – take good care of you.

March 13, 2020

As our communities are aware, California’s Governor enacted an Executive Order this week that mass gatherings of 250 people or more be cancelled or postponed through March 31, 2020.

The experience, health and safety of our members, conference participants, partners and others continues to be a priority for us.

We recognize the concerns and want to assure everyone that the CAAEYC leadership is using reliable information and factual data from federal, state and local resources to inform us of the next steps in moving forward with the 2020 Annual Conference.

At this time, CAAEYC is not cancelling the Annual Conference but considering a variety of options in collaboration with our event venue in Pasadena.

We ask that you be patient with us as we navigate this fluid situation. We will continue to provide updates as we have information to share.

March 3, 2020

On March 3, 2020, we posted the message below and dedicated this page on our Conference site to provide resources and updates on COVID-19. You can access updates from the Pasadena Convention Center, the California Department of Public Health and Southwest Airlines in the right margin of this page.

We are staying abreast of all news releases from the Governor's office and the California Department of Public Health. We continue to plan accordingly for the Annual Conference & Expo in Pasadena, April 23-25.

On Thursday, February 27, 2020, Governor Newson held a press conference to address concerns about the Coronavirus. During the press conference Sonia Y. Angell, MD, the California Department of Public Health and State Health Officer stated, “The risk to the general public remains low.”

What's worse - the flu or this virus? The CDC estimates in the 2019-2020 flu season (October 1, 2019 – February 15, 2020) that the flu appears to be a far greater risk than the Coronavirus exposure in the US at this time. However, the general good health practices below apply to many contagious diseases.

The CDC recommends:

  • Avoid close contact with people who are sick.
  • Avoid touching your eyes, nose, and mouth.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Follow CDC’s recommendations for using a facemask.
    • CDC does not recommend that people who are well wear a facemask to protect themselves from respiratory diseases, including COVID-19.
    • Facemasks should be used by people who show symptoms of COVID-19 to help prevent the spread of the disease to others. The use of facemasks is also crucial for health workers and people who are taking care of someone in close settings (at home or in a health care facility).
  • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.
    • If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.

We will have individual hand sanitizers for each attendee onsite at the Conference in Pasadena.

In the right margin, there are links to resources and information about COVID-19.